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December 15, 2020 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 12/15/2020
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a) ITB 21-194-B-JW - Swimming Pool Service and Repair - Facilities Services - $401,383.00 - Operating Other

b) ITB 21-195-B-JW - Swimming Pool Water Management - Facilities Services - $360,000.00 - Operating Other

c) ITB 21-159-B-HD - Books, Print & Non-Print Instructional, Library, Curriculum, AP & Collegiate Materials & Related Ancillary Items & Services - Elementary Leading & Learning - $Various

Approve the Invitation To Bid (ITB) Reject All below:

d) ITB 21-076-B-JW - Asphalt Sealing, Rejuvenation, & Striping - Reject All - Facilities Services - $N/A

Approve the Piggy Back (PB) below:

e) PB 21-260-PB-CC - Exercise Equipment for Palm Bay High - Secondary Leading & Learning - $Various

Approve the Requests For Proposal (RFPs) below:

f) 19-798-P-SH - HVAC Test & Balance Continuing Services - Award Increase - Facilities Services - $1,000,000.00 - Capital Projects

g) RFP 19-171-P-WH - Insurance Consultant and Broker of Record Services - Contract Termination - Human Resources Employee Benefits - $N/A

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Capital Projects
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $401,383.00 Yes 100 Various 002939 8100 354 000
2021 b) $360,000.00 Yes 100 9562 002939 8100 511 000
2021 c) $Various Yes Various Various Various Various Various Various
2021 d) $N/A N/A N/A N/A N/A N/A N/A N/A
2021 e) $Various Yes Various Various Various Various Various Various
2021 f) $1,000,000.00 Yes 37x, 39x TBD 520600 7400 681 000
2021 g) $N/A N/A N/A N/A N/A N/A N/A N/A
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - ITB 21-194-B-JW Swimming Pool Service and Repair.pdf
b - ITB 21-195-B-JW Swimming Pool Water Management.pdf
c - 21-159-B-HD - Books, Library, Curriculum, AP Instructional Material & Related.pdf
d - ITB 21-076-B-JW Asphalt Sealing, Rejuvenation, & Striping.pdf
e - PB 21-260-PB-CC - Exercise Equipment for Palm Bay High.pdf
f - RFP 19-798-P-SH Test Balance Continuing Services.pdf
g - RFP 19-171-P-WH - Insurance Consult and Broker of Record Svcs.pdf
Agenda Plus