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December 15, 2020 School Board Meeting
Title
Manatee Elementary School - Design Build Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 12/15/2020
Consent Type
Without Information
Discussion

The Guaranteed Maximum Price (GMP) for the sales surtax facility renewal project at Manatee Elementary submitted by Canaveral Construction Co., Inc. under their continuing contract for design build services was approved by the School Board at their January 28, 2020 meeting. The project was constructed over summer 2020.

The GMP utilized all of the sales surtax funds allocated in the Sales Surtax Funded Detail Report (Attachment F) and an allocation of the sales surtax revenue over the $198 million program target previously recommended by the Independent Citizens Oversight Committee (ICOC) in the amount of $400,000. The scope of work did not include chiller replacement.

The development of the sales surtax renewal plan included recommendations on investment of anticipated revenue from the 2014 sale surtax. The recommendation approved by the ICOC at their August 19, 2020 meeting included an allocation of $551,500 for the replacement of the chiller at Manatee Elementary as a supplemental project at the school. Chiller replacement was recommended in the facility assessment for Manatee Elementary.

Canaveral Construction Co., Inc. has submitted a preconstruction services proposal for the chiller replacement project in an amount not to exceed $58,103.88 under their continuing contract for design build services based on a Design Criteria Package (DCP) prepared by TLC Engineering Solutions, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection engineering (MEP) services.  Under the design build contract method, a design criteria package is required by Florida Statute §287.055 to define the basis for design. Preconstruction services include design, subcontractor bidding and preparation of the GMP for construction.  Budget remains available for administration and permitting costs.

The GMP for construction will be submitted for School Board consideration in the spring.

Board approval is required for purchase orders over $50,000. The standard agreement template has been used, which does not require legal review.

Recommendation

Approve the Guaranteed Maximum Price submitted by Canaveral Construction Co., Inc. under their continuing contract for design build services in an amount not to exceed $58,103.88 for preconstruction services for the Manatee Elementary chiller renewal project. 

Approve the use of supplemental sales surtax revenue over the $198 million program target in the amount of $551,500 for the project (including preconstruction services and construction) as recommended by the ICOC.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program

20/21

$58,103.88

Yes

398

1161

520400

7400

684

000

Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director of Planning and Project Management 633-1000 ext. 11463
Attachments
ICOC recommendation for surtax allocation.pdf
Manatee Chiller Replacement Precon Attachments.pdf
Agenda Plus