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2:00 p.m.

December 15, 2020 Rule Development and Board Workshop (School Capacity and Sales Surtax Update)

The School Board of Brevard County met for a policy work session and Board workshop on Tuesday, December 15, 2020.  Notice of the meeting was advertised in the Thursday, November 12, 2020 and December 3, 2020 editions of the Eagle newspaper.  Copies of the affidavits of publication are available in the Board office.

Opening Exercises
1. Opening Exercises

Chairman Misty Belford began the meeting at: 2:01 p.m.

Roll Call
2. Roll Call

Members Present: Misty Belford, Cheryl McDougall, Jennifer Jenkins, Matt Susin and Katye Campbell

Pledge of Allegiance
3. Pledge of Allegiance

Chairman Belford led the Pledge of Allegiance.

Order of Business
Rule Development (Policy)
4. Board Policy 5121 Controlled Open Enrollment
5121 Exe Summary Current NEOLA Redline and Clean (10-28-20).pdf

Jane Cline, Assistant Superintendendent of Elementary Leading and Learning, provided the executive summary.  

Chairman Belford asked if there was anyone present who wished to address the revisions to Policy 5121 Controlled Open Enrollment.  There was no one present who wished to publically address  this policy.

5. Board Policy 6180.01 Allocations and Use of Sales Surtax Contingency
6180.01 Exec. Summary, Current, NEOLA, Redline, Clean (10-28-20).pdf

Sue Hann, Assistant Superintendent of Facilities Services, provided the executive summary of the revisions to policy 6180.01, Allocation and Use of Sales Surtax Contingency.  Chairman Belford asked if there was anyone present who wished to address the revisions.  There was no one present who wished to comment.

6. Board Policy 6180.02 Allocation and Use of Sales Surtax Revenue in Excess of Estimate
6180.02 Exe. Summary, Current, Redline and Clean (10-28-20).pdf

Ms. Hann provided the executive summary.  Chairman Belford asked if there was anyone present who wished to publically address the revisions to Policy 6180.02, Allocation and Use of Sales Surtax Revenue in Excess of Estimate.  There were no speakers present.

7. Board Policy 6180.03 Temporary Transfers of Sales Surtax Cash Between Groups
6180.03 Exe. Summary, Current, NEOLA, Redline and Clean (10-28-20).pdf

Ms. Hann provided the executive summary.  Chairman Belford asked if there was anyone present who wished to address the revisions to Policy 6180.03, Temporary Transfer of Sales Surtax Cash Between Groups.  There were no speakers present.

Order of Business
8. School Capacity
Capacity Presentation 12 15 2020 final.pdf
Viera DRI Agreement.pdf

Ms. Hann gave the Board an overview of the presentation.  She explained what things are on their radar that need to be looked at to balance enrollment with available capacity which requires predicting where BPS will need buildings 2 - 5 years from now.

 

She said the following are projects that could have the planning and design processes start now with a go/no go decision on construction in the future:

 

  • Mims cafeteria (Would like to bring an RFQ for this in January)
  • Viera High School - classroom building addition (Perhaps an RFQ for this project in the spring)
  • Central Brevard area middle school
  • Student services capacity needs

 

Ms. Hann explained the resources available for capacity projects.

 

Also, regarding transportation, the Satellite bus compound and Mid-South bus compound are both in a severe state of disrepair.  The Mid-South compound potentially has some valuable underlying property. 

 

Recommended Options to Evaluate

A. Expand Mid South to incorporate Satellite Bus  mechanic’s shop Repurpose Satellite Bus as parking

B. Relocate Mid South (including Satellite Bus  functions) Determine market value of Mid South property  Estimate cost to acquire new site and construct new  transportation hub with mechanic shop

 

Next Steps

  • Work with Procurement to acquire realtor services
    • Sale of surplus property
    • Acquisition of property through trade or purchase
  •  Discuss options with City of Melbourne
    • Mid South is in Eau Gallie Community Redevelopment Area
  • Initiate processes for property disposal
  • Discuss use of sales surtax funds for replacement  facilities with Legal Counsel and ICOC
    • Allowed by statute
    • Was not contemplated in original plan
  • Engage engineering/architectural services for site  planning, concept design and cost estimating
  • Determine preferred option
9. Sales Surtax Update

Ms. Hann provided the sales surtax update in combination with the presentation on school capacity which included:

  • ICOC Charter Update
  • Sales Surtax Policies Update
  • Administration of charter school funds
  • Establishing financial reporting protocols
  • Procurement planning
  • Project planning
  • Cash flow planning
  • Public information planning
Closing Remarks
10. Closing Remarks/Direction
Adjournment
11. Adjournment

Chairman Belford adjourned the meeting at: 3:01 p.m.

For further details concerning this meeting, please visit the published video found on www.brevardschools.org.

Chairman: ____________________________________ Secretary: ____________________________________

NOTE:  Public attendance will be on a first come, first served basis allowing for up to 30 attendees in addition to staff and Board members.  Please be reminded that face coverings are required for all attendees.

NOTE:  The meeting will be live streamed through normal BPS channels.

NOTE:  Sensory and mobility impaired persons seeking assistance for participation in any meeting, conference, or seminar should contact Tina Snyder, Manager, Professional Standards, five days prior to the meeting date.  Ms. Snyder may be reached at 321-631-1000, ext. 11226 (voice) or snyder.tina@brevardschools.org (email).

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