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December 14, 2021 School Board Meeting
Educational Services Facility - Building Envelope Renewal - Construction Management Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 12/14/2021
Consent Type
Without Information

The facility renewal project at  the Educational Services Facility (ESF) is included in the 2014 sales surtax program. Work was done early in the program to address leaking windows and replace gutters. The HVAC system renewal project and the security project were previously approved by the Board. The building envelope renewal project is designed to address the doors which are marginally functional and do not seal properly. Interior courtyard doors have blown open in high winds allowing water and debris into the building. Energy costs are higher because the doors do not seal properly. Automatic openers also need to be replaced or added.  The new doors will also address items noted in the Security Assessment for the Educational Services Facility.

Heard Construction, Inc. (Heard) has submitted a Guaranteed Maximum Price (GMP) for the door renewal project at ESF in an amount not to exceed $565,403.62 under their continuing contract for construction management services. The design was prepared by TLC Engineering Solutions, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services. Administration and permitting costs were previously budgeted.  This project will be funded through 2014 sales surtax and capital. 

The project is eligible for sales surtax funding. The Independent Citizens Oversight Committee will consider a recommendation at its December 8, 2021 meeting to allocate funds from the 2014 sales surtax revenue over the $198 million program target. The alternative funding source would be capital.

Board approval is required for purchase orders over $50,000.  The standard agreement template has been used, which does not require legal review.



Approve the total project construction budget in the amount of $565,403.62 for the door replacement project at the Educational Services Facility. 

Approve the Guaranteed Maximum Price submitted by Heard in an amount not to exceed $565,403.62 under their continuing contract for construction management services for the door replacement project at the Educational Services Facility.

Approve the allocation of 2014 sales surtax over the $198 million program target subject to ICOC approval at its December 8, 2021 meeting. 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21/22 $565,403.62 Yes 398/372 9860 305963 7400 681/687 000
Legal Counsel Review
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director of Planning and Project Management 633-1000 ext. 11463
ESF Door Replacement GMP Attachments.pdf
Agenda Plus