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December 14, 2021 School Board Meeting
Title
Ralph M. Williams, Jr. Elementary School - Construction Management Services - SALES SURTAX AND SALES SURTAX RENEWAL
Meeting Date(s)
Consent w/o Information - 12/14/2021
Consent Type
Without Information
Discussion

Intercom renewal projects are planned District-wide as part of the 2020 sales surtax renewal program. The project at Ralph M. Williams, Jr. Elementary School has been designed by TLC  Engineering Solutions under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services.

Wharton Smith, Inc. has submitted a Guaranteed Maximum Price in an amount not to exceed $229,292 for the intercom renewal project at Ralph M. Williams, Jr. Elementary School under their continuing contract for construction management services. This project is combined with intercom renewal projects at Gardendale Alternative Learning Center and Clearlake Education Center to achieve economy of scale and reduce the construction management fee. Administration and permitting costs are estimated at $10,000.

This project is funded through 2020 sales surtax, 2014 sales surtax remaining for facility renewal at Williams Elementary, 2014 sales surtax revenue over the $198 million target and grant funds. The Independent Citizens Oversight Committee recommended allocating a pool of funds from the 2014 sales surtax revenue over the $198 million program target for intercom projects at its October 20, 2021 meeting. 

Board approval is required for purchase orders over $50,000. The standard form of the agreement has been used which does not require legal review. 

 

Recommendation

Approve the total project construction budget for the intercom renewal project at Ralph M. Williams, Jr. Elementary School in the amount of $239,292 . 

Approve the Guaranteed Maximum Price submitted by Wharton Smith, Inc. in an amount not to exceed $229,292 for the intercom renewal projects at Ralph M. Williams, Jr. Elementary School under their continuing contract for construction management services.

Approve the allocation of funds from the 2014 sales surtax program over the $198 million program target for the intercom projects at 74,692.

 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Sales Surtax
Other Sources
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21-22 $114,692 Yes 398 1151 541400 7400 681 000
21-22 $10,000 Yes 398 1151 541400 7400 686 000
21-22 $64,600 Yes 397 1151 600500 7400 681 000
21-22 $50.000 Yes 389 1151 600622 7400 687 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 321 633 1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 321 633 1000 ext. 11463
Attachments
Williams Intercom - GMP Attachments.pdf
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