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August 9, 2022 School Board Meeting
Title
Bayside High School - Construction Management Services (Track Renewal) - SALES SURTAX RENEWAL
Meeting Date(s)
Consent w/o Information - 08/09/2022
Consent Type
Without Information
Discussion

The 2020 sales surtax renewal plan included funding for track renewal at several high schools. Based on more recent condition assessments, funding for track renewal at Merritt Island, Bayside and Heritage High Schools was added to the 2020 sales surtax program at the base amount of $250,000 based on the recommendation of the Independent Citizens Oversight Committee at their April 21, 2021 meeting.  

The District is working through a multi-year capital program to rubberize all high school tracks; eight of which are under construction or complete with a combination of sales surtax funds for renewal and capital funds for rubberization. 

Heard Construction, Inc. has submitted a Guaranteed Maximum Price, under their continuing contract for construction management services, for the Bayside High School track renewal project in an amount not to exceed $830,220.45, based on a design by Allen Engineering, Inc. under their continuing contract for civil engineering services.  Additive alternates, funded by others, include up to $26,000 for other track amenities that will be added into the project by change order. Administration and permitting costs are estimated at $10,000.

The sales surtax Independent Citizens Oversight Committee will consider an additional allocation of 2020 sales surtax funds at their August 17, 2022 meeting for the Bayside High School track renewal project. The underlying track renewal project can be funded through 2020 sales surtax and/or capital. The rubberization is funded through capital.

Board approval is required for purchase orders over $50,000. The standard form of the agreement has been used which does not require legal review.

Recommendation

Approve the District-funded (not including additive alternates) construction budget for the Bayside High School track renewal project in the amount of $840,220.45. 

Approve the Guaranteed Maximum Price submitted by Heard Construction, Inc. under their continuing contract for construction management services, for the Bayside High School track renewal project in an amount not to exceed $830,220.45.

Approve the additive alternates outlined in the Guaranteed Maximum Price proposal up to $26,000 to be funded by others.

Approve an additional allocation of 2020 sales surtax renewal funds up to $350,000 for the Bayside High School track renewal project, pending ICOC recommendation. 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
22-23 $830,220.45 Yes 372/373/397 2211 580200/007956 7400 681/687 000
22-23 $10,000.00 Yes 397 2211 580200 7400 684/686 000
Legal Counsel Review
No
Contact
Attachments
Bayside track photos.pdf
Bayside Track GMP Attachments.pdf
Agenda Plus