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August 9, 2022 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 08/09/2022
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitation To Bid (ITB) below:

a - 22-403-B-CC - Educational and Art Supplies Catalog Discount Bid - Procurement & Distribution Services - $Variable

Approve the Piggy Back (PB) below:

b - 22-776-PB-MC - Carrier Coporation - Facilities Services - $Variable - Operating Other

Approve the Sole Source (SS) below:

c - 22-933-SS-WH - News to You - n2y - Student Services - $72,696.25

Approve the Requests For Proposal (RFPs) below:

d - RFP 21-525-P-JE - A1 - Amendment - Facilities Services - $Variable - Operating Other

e - RFP 19-804-P-JE - Emergency Response & Disaster Recovery Services - Renewal and Price Increase - Facilities Services - $Variable

Approve the Request For Qualification (RFQ) below:

f - RFQ 22-500-Q-KR - Continuing Contract for Construction Management - Facilities Services - $Variable

 

 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023 a) $Variable Yes Various Various Various Various Various Various
2023 b) $Variable Yes 100 9562 003920 8100 354 000
2023 c) $72,696.25 Yes Various Various Various Various Various Various
2023 d) $Variable Yes 100 Various 001844 7900 386 000
2023 e)Variable Yes TBD TBD TBD TBD TBD TBD
2023 f) $Variable Yes 37x, 39x, 36x Various Various 7400 67x, 68x 000
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 Rachad T. Wilson, Chief Operating Officer, ext. 11229
Attachments
a - 22-403-B-CC- Educational and Art Supplies Catalog.pdf
b - 22-776-PB-MC - Carrier Corp.pdf
c - 22-933-SS-WH - n2y.pdf
d - 19-525-P-JE - Recycling Collection Services.pdf
e - 19-804-P-JE -Emergency Response & Disaster Recovery.pdf
f - RFQ 22-500-Q-KR - Continuing CM.pdf
Agenda Plus