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August 25, 2020 School Board Meeting
Title
Ratification of Emergency Procurements Related to COVID-19
Meeting Date(s)
Action - 08/25/2020
Consent Type
Discussion

Pursuant to Rule 6A-1.012 (12)(e), FAC, and School Board Policy 6320, Procurement and Contracting, Section B, 4, l titled "Emergency Procurements", the Board or designee may dispense with requirements for competitive solicitations for the emergency purchase of commodities or contractual services when the Superintendent or designee determines in writing that an immediate danger to the public health, safety, or welfare or other substantial loss to the Board requires emergency action. For emergency procurements that exceed the Board approval threshold ($50,000), the Superintendent or designee shall seek ratification by the Board at the next regularly scheduled meeting.

This emergency approval authority is in accordance with Rule 6A-1.012 (12)(e), FAC, and School Board Policy 6320, Procurement and Contracting, Section B, 4, l titled "Emergency Procurements", and is not related to the temporary delegation of procurement authority approved by Board on March 24, 2020, which was specific to "in the event school board meetings are cancelled by the Governor; due to incapacitation of board members; or the inability to legally hold public meetings in The Sunshine during the pendency of the State of Emergency from the Governor in Executive Order 20-52".

To receive supplies in time for school start on August 24th, it was necessary for the Superintendent to approve two (2) emergency procurements below:

1. Acrylic Shields 24" x 24" for Elementary and Secondary Teachers - Quantity 4,127 - Vendor: Piedmont Plastics - Total $162,191.10

2. Face Shields for Elementary Students, Transportation, Student Services, CTE, Distribution Services Stock - Quantity 36,300 - Vendor: Genstar Technologies Co. Inc. - Total $50,874.00

Multiple quotes and samples were obtained. The vendors noted above were the lowest responsive, responsible vendors who were able to meet the required delivery timeline.

Recommendation

Ratify the emergency procurements of Acrylic Shields and Face Shields in the total amount of $213,065.10.

Authority for Action
6A-1.012 (12)(e), FAC
Involves Expenditure of Funds Directly in the Classroom
Yes
Source of Funding

Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21 $213,065.10 Yes 100 Various 011187 7900 511 000
Legal Counsel Review
Yes - Review Date: 08/10/2020
Contact
Kristy Rodriguez, Director, Procurement and Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments

No attachments available

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