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August 25, 2020 School Board Meeting
Title
Merritt Island High School - Ball Field Rest Room and Concession Stand
Meeting Date(s)
Consent w/o Information - 08/25/2020
Consent Type
Without Information
Discussion

The Merritt Island High School baseball/softball restroom and concession building was approved in the FY 19/20 capital plan. The concept was a cost-share project with the school, with the District contributing $100,000. At the time, the total cost estimate was under $150,000. However, the initial estimate did not account for the civil and utility work associated with the project. The design cost was $32,095, which included architectural and civil engineering.

The project was bid among the District's general contractors in March 2020. Bids ranged from $245,864 to $371,642. Given the high bids, staff solicited a proposal from the construction manager on site for the summer 2020 sales surtax project. Their proposal was $308,098. Given the very high bids, the facilities team worked with the principal and the design team to reduce scope and cost. The building was reoriented to reduce the civil site work and the concession side of the project was modified to only include a shell. The restroom design did not change. 

The reduced scope project was rebid, with bids ranging from $189,777 to $269,187. 

Although the project is significantly over the original estimate, the recommendation, in collaboration with the school, is to move forward with the project as options to further reduce cost are limited. Merritt Island High School is contributing $40,000 towards the project and will be furnishing the concession stand. The remainder will be funded through capital (roughly $95,000 including administration and permitting)  and the remaining project budget ($62,000). 

The recommendation is to award the bid to the lower bidder, C & D Construction, Inc. in the amount of $189,777.

Board approval is required for purchase orders over $50,000.

 

 

 

 

Recommendation

Award the bid of the Merritt Island High School ball field restroom and concession stand building to C & D Construction, Inc. in the amount of $189,777.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Other Sources
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program

19/20

20/21

20/21

$62,000

$40,000

$95,000

Yes

Yes

Yes

370

100/800

371

4011

4011

4011

007950

011048/101020

305963

7400 681/686 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 321 633 1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 321 633 1000 ext. 11463
Attachments
Merritt Island High School Rest Room - Concession Building Bids.pdf
Agenda Plus