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August 25, 2020 School Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 08/25/2020
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


Approve the Piggy Back (PB) below:

a) ITB 20-785-PB-SH - Trip Hazard Prevention and Sidewalk Maintenance - Facilities Services - $100,000.00 - Operating Other

b) PB 21-050-PB-NC - Manufacturer Discounts - Food & Nutrition Services - $Various 

Approve the Request For Proposal (RFP) below:

c) 16-P-055-WH - Technology Partnership - Educational Technology - $15,000,000.00 - $Various

d) 18-P-024-WH - Medicaid Fee for Service, Scheduling System and Administrative Claiming - Bid Assignment - Student Services - $N/A

Approve the State Contract (SC) purchase below:

e) 21-067-SC-SH - Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies - Facilities Services - $Various

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $100,000.00 Yes 100 9562 003928 8100 354 000
2021 b) $Various Yes Various Various Various Various Various Various
2021 c) $15,000,000.00 Yes Various Various Various Various Various Various
2021 d) $N/A N/A N/A N/A N/A N/A N/A N/A
2021 e) $Various Yes Various Various Various Various Various Various
Legal Counsel Review
See Attached
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
a - 20-785-PB-SH - Trip Hazard Prevention and Sidewalk Maintenance.pdf
b - 21-050-PB-NC - Manufacturer Discounts.pdf
c - 16-P-055-WH - Technology Partnership Award Increase.pdf
d - 18-P-024-WH - Medicaid Fee for Service, Scheduling System.pdf
e - 21-067-SC-SH - Facilities MRO and Industrial Supplies.pdf
Agenda Plus