Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1. award to the lowest, responsive and responsible bidder or bidders.
2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Approve the Invitation To Bid (ITB) below:

a)  ITB 21-618-B-JW - Gymnasium Bleachers - Facilities Services - Not To Exceed $565,000.00 - Capital Projects

b) ITB 21-653-B-JE - Custodial Supplies Discount Catalog Bid - Facilities Services - $Variable - Operating Other

c)  ITB 21-643-B-JW - Robotic Mowers - Facilities Services - Not To Exceed $110,000.00 - Capital Projects/Operating Categorical

Approve the Invitation To Negotiate (ITN) below:

d)  ITN 21-314-N-DR - District-Wide Beverage Vending Services - Food & Nutrition Services - $6,500,000.00 - Special Revenue Federal

Approve the Requests For Proposal (RFPs) below:

e) RFP 21-446-P-KR - Flexible Spending Account (FSA), COBRA, and Retiree Billing Administration Services - Employee Benefits & Risk Management - $Variable

f) RFP 21-438-P-KR – Voluntary Worksite Benefits – Employee Benefits & Risk Management - $Variable – Other Sources

g) RFP 16-P-076-EP – On-site Health Clinics - Extension – Employee Benefits & Risk Management - $Variable – Other Sources