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August 24, 2021 School Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 08/24/2021
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


Approve the Invitation To Bid (ITB) below:

a)  ITB 21-618-B-JW - Gymnasium Bleachers - Facilities Services - Not To Exceed $565,000.00 - Capital Projects

b) ITB 21-653-B-JE - Custodial Supplies Discount Catalog Bid - Facilities Services - $Variable - Operating Other

c)  ITB 21-643-B-JW - Robotic Mowers - Facilities Services - Not To Exceed $110,000.00 - Capital Projects/Operating Categorical

Approve the Invitation To Negotiate (ITN) below:

d)  ITN 21-314-N-DR - District-Wide Beverage Vending Services - Food & Nutrition Services - $6,500,000.00 - Special Revenue Federal

Approve the Requests For Proposal (RFPs) below:

e) RFP 21-446-P-KR - Flexible Spending Account (FSA), COBRA, and Retiree Billing Administration Services - Employee Benefits & Risk Management - $Variable

f) RFP 21-438-P-KR – Voluntary Worksite Benefits – Employee Benefits & Risk Management - $Variable – Other Sources

g) RFP 16-P-076-EP – On-site Health Clinics - Extension – Employee Benefits & Risk Management - $Variable – Other Sources

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding
Operating - Categorical
Operating - Other
Capital Projects
Special Revenue - Food Services
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2022 a) NTE $565,000.00 Yes 397 Various 560600 7400 681 000
2022 b) $Variable Yes 100 Various 001002 7900 511 000
2022 c) $110,000.00 Yes 371/100 9562 315707/003949 7400/8100 641/354 000
2022 d) $6,500,000.00 Yes 410 9660 001002 7600 517 000
2022 e) $Variable Yes 731 9850 001002 7760 779 000
2022 f) $Variable N/A N/A N/A N/A N/A N/A N/A
2022 g) $Variable Yes 731 9850 001002 7730 398 000
Legal Counsel Review
See Attached
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
a - ITB 21-618-B-JW Gymnasium Bleachers.pdf
b - ITB 21-653-B-JE - Custodial Supplies Discount Catalog Bid.pdf
c - ITB 21-643-B-JW Robotic Mowers.pdf
d- ITN 21-314-N-DR Beverage Vending Services.pdf
e - RFP 21-446-P-KR - FSA, COBRA, and Retiree Billing.pdf
f - RFP 21-438-P-KR - Voluntary Worksite Benefits.pdf
g - RFP 16-P-076-EP - On-site Health Clinics.pdf
Agenda Plus