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August 22, 2023, Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 08/22/2023
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


     Approve the Request for Proposal (RFP) below:

    a) 21-221-P-WH - Student Information System - Amendment 3 - Accounting Services - $3,394,926.25 - Operating - Other

    Approve the Invitations to Bid (ITBs) below:

    b) 23-752-B-TC - Fire Extinguisher Sales, Inspections & Recharging Services - Reject All Responses - Facilities Services - $N/A  - Operating - Other

   Approve the Sole Source (SS) below: 

   c) 23-1074-SS-WH – News to You - n2y - ESE Program Support - $86,992.88 - Special Revenue - Federal


  Approve the Piggy Back (PB) below:

  d) 24-100-PB-LW, IFSS, Security Systems - Installation, Repair & Monitoring Services - Facilities, Plant Operations & Maintenance - $Variable - Sales Surtax

  e) 24-097-PB-WH – eProcurement & Contract Management Software - Procurement - $228,369.70 - Operating - Other


Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Special Revenue - Federal
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023  a) $3,394,926.25 YES 100 9722 001002 8200 353 000
2023   b) $N/A YES 100 9560 002972 8100 354 999
2023   c) $86,992.88 YES 422 9280 424014 5200 360 111,112,113
2023  d) $$Variable YES 37x/398 as-needed 600200 7400 681 000
2023  e) $228,369.70 YES 100 9680 001002 7760 312 000
Legal Counsel Review
See Attached
Kristine Rodriguez, Director of Procurement ext. 11645 / Rachad T. Wilson, Chief Operating Officer, ext. 11229
A)21-221-P-WH - Agenda Item -Amend 3 -Analytics and Gradebook.pdf
B)23-752-B-TC NOI-Reject All Bids..pdf
C)23-1074-SS-WH -n2y for Board Signature....pdf
D)Agenda 24-100-PB-LWS final..pdf
E)24-097-PB-DR - OpenGov Piggyback Letter Final...pdf
Agenda Plus