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August 11, 2020 School Board Meeting
Title
Palm Bay Magnet High School - Design Build Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 08/11/2020
Consent Type
Without Information
Discussion

The Guaranteed Maximum Price (GMP) for the sales surtax facility renewal project at Palm Bay Magnet High School was approved by the School Board at their February 11, 2020 meeting. The GMP utilized all of sales surtax funds allocated in the Sales Surtax Funded Detail Report (Attachment F) and an allocation of the sales surtax revenue over the $198 million program target previously recommended by the Independent Citizens Oversight Committee (ICOC). 

At the time of scope development, there were several other facility renewal needs identified for Palm Bay Magnet High School including chiller replacement, elevator renewal and intercom renewal. The ICOC considered these facility renewal needs at their June 17, 2020 meeting and recommend approval of sales surtax revenue over the $198 million program target for these projects as follows:

 

Elevator renewal $100,000
Chiller replacement $1,100,000
Intercom renewal $520,000

 

Staff is ready to move forward with the intercom renewal project. Consideration of funding for the chillers and the elevator will be requested at a later date.

Heard Construction, Inc. has submitted a Guaranteed Maximum Price (GMP) in an amount not to exceed $476,916.44 based on the Design Criteria Package (DCP) prepared by District staff. The preconstruction services purchase order was previously issued (in an amount not to exceed $49,227.99) in order to design the project and develop the GMP. Administration and permitting costs are already budgeted. 

Board approval is required for purchase orders over $50,000.

Recommendation

Approve the Guaranteed Maximum Price submitted by Heard Construction, Inc. under their continuing contract for design build services in an amount not to exceed $476,916.44 for the Palm Bay Magnet High School intercom renewal project. 

Approve the use of supplemental sales surtax revenue over the $198 million program target in the amount of $520,000 for the project (including preconstruction services). The balance ($6,144.43) will be funded through capital. 

 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program

20/21

20/21

$520,000.00

$6,144.43

Yes

Yes

398

398

2021

2021

541400

541400

7400

7400

681/684

684

000

000

Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director of Planning and Project Management 633-1000 ext. 11463
Attachments
Palm Bay Magnet HS Intercom Renewal GMP Attachments.pdf
ICOC approval of additional facility renewal funds 06 17 2020.pdf
Agenda Plus