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August 10, 2021 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 08/10/2021
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a - ITB 21-572-B-WH - Temporary Personnel Services - Food and Nutrition Services - $Variable

b - ITB 21-563-B-JW - Court Resurfacing and/or Striping - Facilities Services - $Variable

Approve the Invitation To Bid (ITB) Increase below:

c - ITB 18-B-042-WH - Microsoft Volume Licensing Spending Increase - Educational Technology - $912,606.94 - Operating Other

Approve the Invitation To Bid (ITB) Cancellation below:

d - ITB 19-904-B-JW - Temporary Personnel Services - Cancellation - Food and Nutrition Services - $N/A

Approve the Request for Proposal (RFP) below:

e – RFP 21-525-P-JE – Recycle Collection Services – Facilities Services - $Variable – Operating Other

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2022 a) $Variable Yes Various Various Various Various Various Various
2022 b) $Variable Yes 100 9562 2941 & 2942 8100 354 000
2022 c) $912,606.94 Yes 100 Various 001883 8200 365 000
2022 d) $N/A N/A N/A N/A N/A N/A N/A N/A
2022 e) $Variable Yes 100 9820 001844 7900 386 000

 

Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - 21-572-B-WH - Temporary Personnel Services.pdf
b - ITB 21-563-B-JW Court Resurfacing and or Striping.pdf
c - 18-B-042-WH - Micorsoft Volume Licensing Increase.pdf
d - ITB 19-904-B-JW - Temporary Services - Termination.pdf
Agenda Plus