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April 27, 2021 School Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 04/27/2021
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


Approve the Piggy Back (PB) below:

a) PB 21-357-PB-JW - Concrete Sidewalk, Curb and Cutter - Facilities Services - $Various

Approve the Sole Source (SS) below:

b) SS 21-451-SS-JW - ABB HVAC Drives - Facilities Services - $200,000.00 - Operating Other

Approve the Requests For Proposal (RFPs) below:

c) RFP 21-310-P-HD - Third Party Tutoring Services, Title 1 - Elementary Leading & Learning - $2,000,000.00 - Special Revenue Federal

d) RFP 21-221-P-WH - Student Information System - Educational Technology - $2,031,707.50


Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $Various Yes Various Various Various Various Various Various
2021 b) $200,000.00 Yes 100 9562 003920 8100 354 000
2021 c) $2,000,000.00 Yes 422 9212 422001 5900 312 000
2021 d) $2,031,707.50 Yes TBD TBD TBD TBD TBD TBD
Legal Counsel Review
See Attached
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
a - PB 21-357-PB-JW - Concrete Sidewalk, Curb and Gutter Constr.pdf
b - SS 21-451-SS-JW - ABB HVAC Drives.pdf
c - 21-310-P-HD - Third Party Tutoring Services, Title I.pdf
d - 21-221-P-WH - Student Information System.pdf
Agenda Plus