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April 11, 2023 Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 04/11/2023
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


Approve the Invitations To Bid (ITBs) below:

a)  ITB #23-480-B-JW & Diplomas & Diploma Covers - Secondary Leading and Learning - $186,285.00 - Other Sources

b)  ITB #23-485-B-JW Pianos, Piano Tuning, & Repairs - Secondary Leading and Learning - $Variable - Other Sources

Approve the Request for Proposal (RFP) below:

c)  RFP 21-575-P-JE Interpreter Services- Amendment “I” - Student Services - $Variable - Special Revenue - Federal

Approve the State Contract (SC) below:

d)  23-616-SC-TC Motor Vehicles - Transportation Services - $Variable - Other Sources

Approve the Sole Source (SS) below:

e)  SS 23-703-SS-LW ABB Frequency Drive for HVAC - Plant Operations & Maintenance -  $Variable - Operating - Other


Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Special Revenue - Federal
Other Sources
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023 a) $186,285.00 yes Various Various Various Various Various Various
2023 b)$Variable yes Various Various Various Various Various Various
2023 c)$Variable yes 422 9280 422014 5200 312 113
2023 d)$Variable yes Various Various Various Various Various Various
2023 e)$Variable yes 100 9562 003920 8100 354 000


Legal Counsel Review
Kristine Rodriguez, Director of Procurement ext. 11645 / Rachad T. Wilson, Chief Operating Officer, ext. 11229
a - ITB 23-480-B-JW Diplomas & Diploma Covers.pdf
b - 23-485-B-JW Pianos, Piano Tuning, & Repairs.pdf
c - 21-575-P-JE Interpreter Services Amendment.pdf
d - 23-616-SC-TC Motor Vehicles.pdf
e - 23-703-SS-LW ABB Freq Drives for HVAC.pdf
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