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April 11, 2023 Board Meeting
Meadowlane Intermediate - Construction Management Services
Meeting Date(s)
Consent w/o Information - 04/11/2023
Consent Type
Without Information

Upgrading the air conditioning systems at the Meadowlanes and Central Middle School has been an ongoing program of work since 2017. Major components have been the construction of an additional central energy plant to serve Central Middle School (2020) and provide redundancy for the central energy plant serving the Meadowlanes. Air handling equipment, controls, pumps, condensing water piping and other HVAC components were replaced as needed at both schools in 2020. Cooling towers at the Meadowlanes' central energy plant were replaced in 2021. One of the two chillers at the Meadowlanes' central energy plant had a factory repair in 2017 and both chillers had a factory overhaul in 2019-2020. The chillers are reaching the end of their useful life and continue to be somewhat unreliable. The underground chilled water piping is leaking and will be replaced with this project. The project will be phased over two summers due to the long lead time for manufacture and delivery of new chillers.

Ivey's Construction, Inc. has submitted a Guaranteed Maximum Price in an amount not to exceed $1,891,295.08 for the chiller replacement project at the Meadowlanes under their continuing contract for construction management services based on a design by DDC Engineering, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services. Administration and permitting expenses have been previously budgeted. The project is funded through facility renewal capital and capital specifically designated for HVAC projects.

Board approval of purchase orders over $50,000 is required. The standard form of the agreement has been used which does not require legal review. 


Approve the total project construction budget in the amount of $1,891,295.08 for the chiller replacement project at the Meadowlanes complex.

Approve the Guaranteed Maximum Price submitted by Ivey's Construction, Inc. in an amount not to exceed $1,891,295.08 under their continuing contract for design build services for the chiller replacement project at the Meadowlanes complex.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Capital Projects
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
22-23 $1,891,295.08 Yes 36x/37x 2031/2041 520400 7400 681/687 000
Legal Counsel Review
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Meadowlane Intermediate Chiller Replacement GMP Attachments.pdf
Agenda Plus